Everything you need to know about the platform — modules, workflow, production types and getting started. No technical jargon.
Overview
What is FlexoPilot?
FlexoPilot is a cloud ERP/MES platform built for print shops. It digitizes the entire production workflow — from client briefing to delivery — in real time.
24
Active jobs
87%
Load
6
Productions
Factory dashboard
Designed by a printer with 30 years of hands-on experience, FlexoPilot natively covers 6 production types with the exact trade formulas — plus a cross-cutting unit conversion engine (meters, kg, sheets, rolls).
🏷️ Flexo Flexible
Pouches, films, multi-layer laminates — linear meter unit.
🔖 Flexo Labels
Adhesive labels on rolls — width/advance gaps, die matrix.
📦 Flexo Carton
FEFCO boxes — auto blank development, flutes, folding/gluing.
Positions × lanes, optimal cylinder, SVG layout, zero height gap.
📅 Planning
Gantt, job queue, machine load, Job Ticket PDF.
📱 Live Board
Tablet shop-floor interface for machine and finishing operators.
📦 Inventory
Rolls, inks, cylinders, plates. Reservations and alerts.
🌐 Client portal
Online proofs, order tracking, downloadable invoices.
🎨 Prepress
Product versioning, proofs, preflight, Esko export (integration available).
✅ Quality control
Criteria per production type, PDF report, scrap margin impact.
Philosophy: get in and done
Professional, intuitive, no lengthy training. The printer sees the whole factory at a glance — from quote to real margin per job.
FlexoPilot is built for SME print shops (5 to 50 employees) running flexo, offset or mixed production. Priority markets: Maghreb, West Africa, then international.
Setup
Quick start
From signup to first job in under a day. The onboarding wizard configures your factory in 7 guided steps.
14d
Trial
7
Steps
No card
Required
Onboarding wizard
14-day free trial
Fill in the form at flexopilot.com/trial with your factory name, country, email and primary need. Full platform access, no credit card.
You receive: a dedicated URL your-factory.flexopilot.com, admin credentials, and a direct link to the wizard.
Onboarding wizard — 7 steps
1
Active productions
Select the production types running in your factory (Offset, Flexo Flexible, Flexo Labels, etc.). At least 1 production is required.
2
Finishings
For each production, tick the available finishings: lamination, slitting, rotary die-cutting, folding/gluing, film laminating, and more.
3
Machines
Add your machines with brand, max speed, max colors, max web width. Assign inline or offline finishings.
4
Initial stock
Create your catalog: rolls, cylinders, inks, papers. You can add items without quantities and complete them later.
5
Plate making
In-house or external. If external: main supplier, order email, standard production lead time.
6
Currency
Choose your working currency (MAD, EUR, DZD, XOF…) and exchange rate. This setting is irreversible.
7
Users
Create your team members with their role and assigned productions. Each user receives an invitation email.
🔐 First login
Change your password and enable two-factor authentication. Automatic redirect to the wizard.
🎯 First job
Wizard complete (7/7) → the sales rep creates the first job: client → product → imposition → quote + proof sent.
Production
Production workflow
11 connected steps from briefing to archive. Every transition is tracked and triggers notifications to the right people.
HP Indigo, Xerox. Multi-product ganging on the same sheet, offline cutting, no machine wash-up.
Common flexo rule: height gap = absolute zero
The cylinder circumference must be an exact multiple of the track height (±1 mm tolerance). FlexoPilot automatically selects the optimal cylinder from your stock and blocks incompatible jobs.
Planner
Planning & Gantt
The planner's workspace — 5 integrated tools to place jobs, anticipate blockers and generate the official Job Tickets.
M1
M2
M3
Machine Gantt
📊 Machine Gantt
Main view: horizontal axis = time, vertical axis = machines. Jobs = blocks colored by production type. Drag & drop, "now" line, day/week views.
📋 Job queue
Approved jobs (quote + proof) not yet scheduled. Sorted by urgency and delivery date. Drag directly onto the Gantt.
⚡ Machine load
Load % per machine with a colored bar. Red alert above 85% — anticipate delays before they happen.
⚠️ Alerts & blockers
Winding direction unconfirmed, insufficient stock, plates not received, machine down — every alert has a direct action button.
Job Ticket PDF
One drag on the Gantt = a Job Ticket PDF generated and distributed to every actor: Prepress, Operator, QC, Warehouse, Sales, CEO.
🎫 Job Ticket contents
SVG imposition, selected cylinder, reserved materials, sequential finishings, traceability QR code, delivery date, winding direction, special instructions.
Key rule — the planner's role
The planner is the only person who can confirm the move to Prepress by generating the Job Ticket. Without a distributed Job Ticket, production does not start.
Warehouse
Inventory management
Rolls, inks, cylinders, plates — real-time with automatic reservations and threshold alerts.
142
Rolls
28
Cylinders
3
Alerts
Real-time inventory
Consumable types
🎞️ Rolls
Films, papers, adhesives — units: meters, kg, rolls. Traceability by batch and web width.
⚙️ Anilox cylinders
LPI, BCM, circumference, compatible heights. Linked to the imposition calculator.
🎨 Inks
Flexo solvent/water/UV, offset, digital. Consumption tracked per color in production.
🔲 Plates
Traceability per job, status (ordered, received, on press, archived).
🧰 Other
Glues, laminating films, cutting dies, cores — each item with its own configurable alert threshold.
Reservations & consumption
1
Client quote approved
FlexoPilot automatically reserves the required materials. If stock is insufficient, a compatible alternative is suggested.
2
Production in progress
RESERVED status — materials locked for the job, visible on the Job Ticket.
3
Printing closed
Rolls and inks deducted automatically. Reservations move to USED status.
4
Threshold alerts
The warehouse manager is notified when stock drops below the threshold configured per item.
B2B
Client portal
Self-service clients — fewer calls, more professionalism. Online proofs, order tracking, downloadable invoices.
Proof #2847 — Organic labels
Awaiting approval
✓ Approve✗ Reject
Order #1204
Printing — delivery 06/12
Client area
🔓 Activation
When creating the client record, tick "Enable portal access". The system automatically creates a client account and sends an email with the credentials.
What the client sees
Section
Contents
My orders
Job list with workflow status + delivery date
Pending proofs
Inline PDF, Approve / Reject buttons + comment
My quotes
Downloadable PDF, online approval
My products
Catalog with thumbnail + history
My invoices
Downloadable PDFs
Delivery tracking
Delivery note + carrier tracking
Access rules
🔒 Full isolation
Clients only see their own data — no cross-account access whatsoever.
👁️ Read-only
No job creation on the client side. Viewing and approving only.
⚡ Online approval
Proof and quote approval online — the workflow advances automatically without sales intervention.
Shop floor
Operator Live Board
The shop-floor interface — built for tablets, zero training. The operator only sees today's jobs assigned to their machine.
JOB-2847 · Flexo Labels
Running · M3 · 68%
JOB-2851 · Flexo Flexible
Setup · M1 · Waiting for roll
JOB-2855 · Offset Packaging
Scheduled · 2:30 PM
Live Board
Setup & access
1
Tablet setup
Connect a tablet or touchscreen to the Live Board URL. Login by operator badge or PIN. Automatic machine assignment.
2
Today's jobs
The operator sees the jobs scheduled for their machine, in Gantt order. Clean interface, large buttons.
Print cycle: Setup → Run → Wash
🎯 Setup
Make-ready, color adjustments, visual check. Timer starts. Stop reporting available (1 click).
🏃 Run
Production in progress. Real-time progress bar. Meters produced counted automatically.
🧼 Wash
Mandatory in flexo. Duration tracked. Automatic hand-off to the next finishing if configured inline.
✅ Close-out
Actual meters + ink consumption per color (pre-filled, editable). Stock updated instantly.
Reporting a stop
One click on "Report stop" → pick the reason: roll change, color adjustment, machine breakdown, waiting for consumables, operator break. The impact on real margin is calculated automatically.
Shop-floor philosophy
1 click = 1 intention. The operator never hunts for their job — it appears automatically when it's their turn on the scheduled machine.
Organization
Roles & permissions
3 hierarchy levels — fits both small and large print shops. Each role only sees what it needs.
Admin→Sales→Planner→Operator→Client
Value chain
👑 Administrator
Factory setup, users, productions, machines, stock. Full access + executive KPIs. Override on approvals.
💼 Sales
Client, product and job creation. Quotes, proofs, order tracking. One-click reprint. Client portal access.
📅 Planner
Gantt, job queue, machine load. Job Ticket generation — the only actor allowed to launch prepress.